Email Submissions

After consultation, and due to the vast territory of our good Kingdom, the Office of Arts & Sciences will allow 'electronic submissions' to be submitted for a competition entry. This will allow for emailing of documentation and detailed photos of the A&S entry to enable the entry to be counted towards a Kingdom A&S Competition.

Electronic submissions may be used in certain circumstances (refer below for examples of when an email entry may be used). The intention is to increase the exchange of A&S entries between Australia and NZ and to encourage and aid artisans to send entries to distant events within Australia itself. It is preferable, of course, for the actual entry to be present at the Kingdom event where possible.

Details of Email Submission Rules

An email entry consists of the emailing of documentation and detailed photos of the A&S entry in place of a physical entry in certain circumstances (refer below).
Entries must be received at least 2 weeks before the event to allow for any necessary correspondence and possible sending of further photos to help with the judging.
Entries go to a designated A&S 'email steward' for the event and the current KMoAS. Email submissions can only be accepted with agreement of a designated A&S Email Steward (i.e., a deputy of the KMoAS) and KMoAS and therefore may not be possible for every event.
Responsibility for ensuring the entry has arrived is up to the entrant and is not the responsibility of the A&S comp steward, Email Steward, the event steward or KMoAS.
It will be endevoured to appoint 'advisory judges' for the competitions involved. This will be a person (preferably of experience in the area of the competition) and preferably from the appropriate Guild. The Advisory judge will be someone who is able to actually view the entry in detail, write up advisory comments, for the event local judges, and preferably be travelling to the event itself. Advisory judges are also asked to give an impartial description of the piece where possible so that the judges, who are actually viewing the entry, can have a better understanding of how it is made.
in addition individual competitions where email submissions will be accepted, will be published in Pegasus. It is recommended to also publish this on the Kingdom A&S website, asofficers list and Lochac list.
The actual A&S entry should 'attend' the Kingdom event, where possible. Email submissions are to be used only for exceptions and with agreement of the A&S competition steward, for each event, and the current KMoAS. Please note that entrants should endeavour to post their entry, or have someone deliver it. Email submissions should not be used for items which are easily transported or able to be posted.
There must be a valid reason for email submission, given to KMoAS and A&S Email Steward with permission granted for submission (to avoid abuse and overuse).

Examples of situations in which Email submissions may be used:

within the Western Isle of Lochac, for gentles with large entries to be sent over long distances, who are unable to attend the event. (e.g.. between Aneala/Innilgard/ East coast (Rowany, River Haven, St Florian etc.)
entries between the Eastern, Western and Southern Isles of Lochac (i.e., New Zealand, Australia and Tasmania), especially in circumstances where mundane quarantine laws and postage may prohibit cartage of the entry.

(Competition Forms are in Appendix 3 of the A&S Handbook)