Equity and Diversity in the SCA (AU/NZ)

There has been recent discussion in assorted fora regarding tolerance of racist statements and unacceptable behaviour within the society. We feel that this requires a clear and unambiguous response:

The Society for Creative Anachronism (The Society for Creative Anachronism Ltd (Australia) and The Society for Creative Anachronism New Zealand Incorporated) remains committed to ensuring that we reflect the best and most welcoming aspects of the modern world, committing to celebrating equity, diversity, and inclusiveness in the game we play. Researching and re-creating cultures of bygone eras does not require abandoning the values of the present and our Codes of Conduct reflect this.

We welcome people of all ages, sexes, ethnicities, religions, sexual orientations, gender identities, and ableness, and reject anyone who will discriminate on any of these bases.

The promotion of social equity and diversity in our activities remains fundamental to our game as a requirement for participation. As such, the SCA Ltd Board and the SCANZ committee continue to actively look at the best strategies and actions we can take to support this commitment. In the coming weeks and months, we will be inviting you to play an active
part in developing these strategies and actions that will support our game and its future.

Georgia Winter,
Chair, SCA Ltd

David Maclagan
Chair, SCANZ

http://sca.org.au/code-of-conduct
http://sca.org.au/roles/mission-statement-and-corporate-values

SCANZ Code of Conduct

Revised Children’s Policies

SCA Ltd has released two revised policies:

The Child Protection Policy provides guidelines to protect the safety of any child/ren while participating in an SCA activity by establishing and maintaining a child-safe and child-friendly environment and to ensure the best interests and safety of child/ren attending SCA activities.

The Background Check Procedure, mentioned in the Child Protection Policy, gives members guidelines to follow in their State or Territory.

Thank you,

David Beresford

Board Member, SCA Ltd

2018 AGM Notice – 5pm (EST) Friday 20th April

Greetings from the Board,

The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General Meeting of the Company will be held on Friday 20 April 2018 in the Guild Hall at Rowany Festival, commencing at 5pm Eastern Standard Time.

Click Here for the AGM information page, where the Agenda, Chair’s report, Proxy Voting Form, and the draft minutes for the 2017 AGM are available. The 2017 Financial Report is available in DRAFT form – changes will be forthcoming.

We hope to see as many of you at the meeting as possible. Those who cannot attend are welcome to lodge their Proxy form for voting in accordance with instructions on the form.

This year we will be broadcasting the AGM as a live webinar. The webinar will open by 4.45pm with the AGM commencing 5pm. Note that you cannot vote from the webinar; you will need to submit a Proxy Voting Form by the deadlines on the form. Please register for the AGM webinar at:

https://global.gotomeeting.com/join/773598621

You can also dial in using your phone.
Australia: +61 2 8355 1050

Access Code: 773-598-621

First GoToMeeting? Let’s do a quick system check: https://link.gotomeeting.com/system-check

The broadcast will be chat-enabled for taking questions. Voting will not be conducted online; an appropriate proxy form must be lodged.

Simon Miller

SCA Ltd

Proposed revised Child Protection Policy for commentary

SCA Ltd has released a proposed revised Child Protection Policy for commentary.

This policy is regularly reviewed and as part of this process, the proposed revised policy is open for commentary by SCA Ltd members for a period of 2 weeks.

This policy provides guidelines to protect the safety of any child/ren while participating in an SCA activity by establishing and maintaining a child-safe and child-friendly environment and to ensure the best interests and safety of child/ren attending SCA activities.

A copy of the revised policy is open for commentary until 25 December 2017 and may be found here;
Revised Child Protection Policy for Commentary

Please note that the Background Check Procedure mentioned in the Child Protection Policy, is currently being reviewed and will be released for commentary next.

Please send any commentary to the Secretary at secretary@sca.org.au

Thank you

Michele Le Bas,
Chair, SCA Ltd

Updated: Nominated Caregiver’s Form

A new version of the Nominated Caregiver’s Form is now available, allowing for single- and multi-day guardianship at events.

This document contains information for Legal Guardians and Nominated Caregivers in charge of minors at SCA Ltd events, and the consent form required to be completed for a minor to attend an SCA Ltd event. Only the last page needs to be printed and completed.

The new form can be found here.

Kate Turley,

Secretary, SCA Ltd

Bullying and Harassment Policy Update

SCA Ltd has released its new Bullying and Harassment Policy, adopted as of 09 April 2017.

The purpose of this document is to provide:
• Definitions for identifying bullying or harassment
• An overview of the process for managing bullying and harassment in SCA Ltd
• An overview of the roles involved in dealing with a bullying or harassment claim

This policy applies to all persons participating in SCA related events or activities in Australia including, but not limited to, feasts, tournaments, regular meetings, practices, and online activities including mailing lists and social media as well as any other online space used by and/or for SCA participants. It is used in conjunction with all other operating documents, and policies, including the SCA Ltd Code of Conduct and Corpora.

This document sets out the definitions of bullying and harassment, how allegations are to be made and how they will be dealt with when process is followed correctly. This document also sets out the requirements on all parties when a complaint is made, and provides as appendices a one-page summary on those requirements and a form for making a formal complaint.

It can be found here.

Michele le Bas

Chair, SCA Ltd

Official Notice of 2017 AGM

Greetings from the Board,

The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General
Meeting of the Company will be held on Friday 14 April 2017 in the Guild Hall at Rowany Festival,
commencing at 5 pm Eastern Standard Time.

This is the official version of this notice, as per the Constitution. Click Here to find the draft minutes for the
2016 AGM, as well as the Agenda and Proxy Form. The 2016 Financial Report is also available there.
We hope to see as many of you at the meeting as possible. Those who cannot attend are welcome to
lodge their Proxy form for voting in accordance with instructions on the form.

This year we will be broadcasting the AGM as a live webinar. The webinar will open by 4.45 pm with the
AGM commencing 5pm. Please register for the AGM at
https://attendee.gotowebinar.com/register/3390285111751206913

After registering, you will receive a confirmation email containing information about joining the webinar.
The broadcast will be chat enabled for taking questions. Voting will not be conducted online; an
appropriate proxy form must be lodged.

Kate Turley
Secretary, SCA Ltd.

Official Notice of 2016 AGM

Greetings from the Board,

The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General Meeting of the Company will be held on Friday 25 March 2016 in the Great Hall at Rowany Festival, commencing at 9 am.

This is the official version of this notice, as per the Constitution. Click here to find the draft minutes for the 2015 AGM, as well as the Agenda, Proxy Form, and the proposed constitutional amendments that will be voted on at the meeting. The 2015 Financial Report is also available there.

We hope to see as many of you at the meeting as possible.  Those who cannot attend are welcome to lodge their Proxy form for voting in accordance with instructions on the form.

Michele Le Bas
Secretary, SCA Ltd.

New member of the SCA Ltd Board (Nov 2015)

Unto the populace of Lochac, greetings.

After a commentary period and consideration, the Board of SCA Ltd (the corporate body in Australia) welcomes a new Board Member, Tim Liersch, known in the SCA as Lord Eberhard Neggerstein, from Politarchopolis (ACT).

We look forward to his contributions on the Board, and the SCA in Australia, over the coming years.

The Board now has eight members and is no longer actively seeking nominations at this time. However, members of the populace who are considering undertaking a three-year term of service on the Board in the future, are always welcome to discuss their interest and find out more about Board membership.

Yours in service,

Michele Le Bas, Secretary, SCA Ltd
(THL Yvonne de Plumetot)