Attending Board Meetings

Meetings of the SCA Ltd Board are typically held online from 7:30  pm (Sydney NSW time) on the first Monday of each Month. Meetings are typically open, therefore members are welcome to attend unless they go in camera. Observers will be informed if this is to happen.

Team Speak 3 is the software used to conduct the meetings. Team Speak is available for all platforms. Headphones with a build-in Microphone are recommended for all meetings – for your own comfort and the consideration of your fellow meeting attendees.

Please contact the Secretary if you would like to attend a meeting, and the Webwright if you would like assistance getting connected.

Victorian Control of Weapons Restrictions

Urgent advice to all Victorian participants and those planning to travel to the State of Victoria

Due to changes in the Victorian Control of Weapons Act 1990, effective immediately, a restriction has been placed on members of SCA Ltd in Victoria, who are new members since the 5th of June 2014, these members must not handle or acquire metal weapons, including swords, dress swords, rapier, flails, maces or throwing blades. This does not include rattan weapons.

New members who reside in Victoria and intend to handle or acquire such weapons must complete a Statutory Declaration stating that they are not a prohibited person under the Victorian Control of Weapons Act 1990. This is a requirement of the Victorian State Government.

The restriction for new members will be lifted once they receive a confirmation of receipt of declaration or permit via email from the Registrar.

This will eventually affect all members of SCA Ltd, who live in or plan to travel to Victoria. These members will also need to send a Statutory Declaration to the Registrar, although members prior to the 5th of June 2014 are not currently restricted from acquiring, using or carrying metal weapons, including swords, rapiers, flails, maces or throwing blades in Victoria during the phase-in period. This includes those in Royal or Baronial Households who may be required to handle ceremonial weapons.

The Statutory Declaration and Application form for this exemption can be found at http://sca.org.au/board/documents/policy/weapons, and needs to have details completed and to be signed and witnessed, as per the attachment to the document. The application form and declaration (Pages 1 & 2) must be posted to the SCA Ltd Registrar.

Overseas members who intend to undertake travel in Victoria in the near future, please contact the Secretary for further information relating to this issue.

Donna Page
Chair, SCA Ltd

New SCA Ltd Board Member

Unto the populace of Lochac, greetings.

After consideration and commentary, the Board of SCA Ltd (the corporate body in Australia) welcomes Michele Le Bas, known as THL Yvonne de Plumetot as a Board Member for the next three years. This appointment brings the Board to five members, which is still two shy of the preferred number.

The Board is still looking for new Board Members. More Board Members means less work per Board Member, and this makes it easier for everyone. If you have some experience in the SCA, particularly royal peers and former landed B&Bs, seneschals or reeves (although that is NOT a requirement), and you would be willing to help behind the scenes for a three year term – please email me.

In service of the Dream, always.

Sorle Maknicoll
mka Jeff Nicholson
Secretary, SCA Ltd

Definition of an Event (a clarification)

It has come to the attention of the Board of Directors of SCA Ltd (Australia), that there is still a lot of debate around what an “event” actually is. Event is a word that is commonly used within the SCA and incorporates any Activity that is sanctioned under the society guidelines.  An event is any activity in which you demonstrate participation in pre-17th century European Middle Ages and Renaissance re-enactment within the auspices of the SCA.  Any educational activity, meeting, tournament, practice or feast is an event – garbed or not. Indemnities need to be signed, or membership cards sighted, and insurance levies for non-members paid. Kingdom levies, however, are only paid on garbed events such as Camping Events, Tournaments, Revels and Feasts.

Below is the definition as stated in Corpora.

ORGANIZATIONAL HANDBOOK
Including Corpora, the By-Laws, Corporate Policies, and the Articles of Incorporation – Revised January 18, 2014

A. Society Events Defined
The term “Society event” refers to tournaments, feasts, and other activities whereby participants can display the results of their researches into the culture and technology of the period in an environment which evokes the atmosphere of the pre-17th century European Middle Ages and Renaissance. It also refers to educational activities involving either one-time classes or ongoing Society university organizations, and meetings where participants share skills or discuss the business of the group.

All Society events must be sponsored by official branches of the Society, registered with the Seneschal of the sponsoring branch, publicized at least to the members of that branch, and conducted according to Society rules.

B. Requirements for Participants at Society Events
Anyone may attend Society events provided he or she wears an attempt at pre-17th century clothing,conforms to the provisions in Corpora, and complies with any other requirements (including but not limited to site fees or waivers) which may be imposed. At business meetings and informal classes, the requirement to wear pre-17th century dress may be waived. All participants are expected to behave as ladies or gentlemen

If you have any queries regarding this definition please feel free to contact the Board via the Secretary or contact the Kingdom Seneschal.

In Service
Board of Directors
SCA Ltd (Australia)

2014/15 Insurance Renewal

UPDATE! SCA Ltd’s insurance certificates of currency are now available from the SCA Ltd website’s Insurance page. Please note that while there are two certificates the policy is actually the same, including association insurance, public liability and property insurance and equine insurance (just some people want to see “equine” or “equestrian” mentioned on the certificate for related activities).

If you have any questions regarding our insurance, please contact the Secretary.

In service,

Sorle Maknicoll
Secretary, SCA Ltd

Changes to the SCA Ltd Board

Greetings from the SCA Ltd Board.

Apologies for the length of this missive, but the details are important.

Although it has only been little over a month since Rowany Festival, there have been some changes to the Board that we would like to make the membership aware of.

Laurence Cooke, known as Paidin MacLorkan (from Polit), has unexpectedly had to resigned as Secretary and as a Board Member. The Board is sorry to lose him, thanks him for his service to SCA Ltd, and wishes him well.

The necessity of having a Secretary has meant that the Board has had to appoint a new Secretary under section 27.4.1 of the SCA Ltd Constitution. After some discussion it was agreed that Jeff Nicholson, known as Sorle Maknicoll (also from Polit), would step down as Chair and take up the position of Secretary.

As a consequence of this Donna Page, known as Gabriella Borromei (from Stegby), has moved from Deputy Chair to Chair. Tiffany Brown, known as Teffania de Tuckerton (from Kraé Glas), has been appointed as Deputy Chair.

Due to the number of changes, the Board has decided to ask the membership to confirm these appointments at an Extraordinary General Meeting rather than wait for the next AGM as set out in section 27.4.2 of the SCA Ltd Constitution.

The following message will appear in June Pegasus. It was sent while I was still Chair, hence the anachronistic sign-off. Further details will be posted to the Board website.


From the Board of SCA Ltd

Let it be known to the Members of SCA Ltd that an Extraordinary General Meeting is called for Sunday, 6 July 2014 at 3:00pm (or after the closing Court of Midwinter Coronation). This meeting will take place at Ainslie Scout Hall, Corner of Hassall and Ebden streets, Ainslie ACT (the venue for Day 2 of Midwinter Coronation).

This EGM is called in response to the resignation of an Executive Member of the Board of SCA Ltd. Section 27.4.1 of the Constitution states “If the position of Chair, Deputy Chair, Treasurer or Secretary becomes vacant outside of an AGM, the Board Members may appoint another Board Member to the vacated position.” Thus, the Board have elected Board Members to act in new roles, pending confirmation by the Membership.

The other business at the meeting will be the Treasurer’s presentation of the report from SCA Ltd’s Auditors.

The Agenda for the EGM is as follows:
1. Welcome
2. Confirmation of the appointment of new Executive Officers
3. Update on the Treasurers’ Financial Statements
4. Closing Remarks

Details of Proxy information will be available here 21 days before the meeting (on or before 15 June 2014) as per section 13.3.3 of the Constitution.

Jeff Nicholson,
Chair, SCA Ltd.


The Board is also looking for new Board Members. More Board Members means less work per Board Member, and this makes it easier for everyone. If you have some experience in the SCA, particularly royal peers and former landed B&Bs, seneschals or reeves (although that is NOT a requirement), and you would be willing to help behind the scenes for a three year term – please email me.

In service of the Dream, always.

Sorle Maknicoll
mka Jeff Nicholson
Secretary, SCA Ltd

Meet the Board at Rowany festival

This week at Rowany festival, we will hold our AGM at 9am Friday in the Great Hall. We hope to see as many of you there as possible.

As well as our AGM, we welcome you to meet us in a less formal situation. We’ll be is the Meeting Pavilion at 5pm on Sunday to have a more informal talk about what the board does.

SCA Ltd/SCA NZ Bullying and Harassment Policy Annoucement

To the members and participants of SCA Ltd Australia and SCANZ Inc New Zealand,

The Australian Board and the New Zealand Committee have developed a joint bullying and harassment policy for our respective members and participants.

There have been, and continue to be, a rise in complaints of bullying and harassment in the kingdom. In response to this, and the feedback that Australia’s policy wasn’t comprehensive enough, and that New Zealand didn’t have a policy addressing B&H at all, the Board, Committee and Kingdom Seneschal have discussed at length the importance of having a policy as soon as possible, and what options we had available to us to provide this to our members and participants. A thorough discussion was had about the potential to launch the policy as a pilot vs sending out the policy for consultation.

After comprehensive discussions and considerations, we have decided to move forward with a 90-day PILOT for the Bullying & Harassment Policy.

We are aware that going live with a policy (even as a pilot) is not standard procedure. Under ordinary circumstances we would not go forward with a policy until we have requested and considered feedback. Unfortunately, we have an urgent need for a new policy.

We have agreed overall that our primary responsibility as the governing bodies in this instance is to go live with the pilot. The pilot helps to ensure the safety and wellbeing of our members and participants, with immediate effect. Providing you with the support and protection of a policy, and providing our officers with a process that is clear and comprehensive, was deemed to be vital enough to go forward with this variation from the norm so that the policy could be in place for Rowany Festival.

In light of this, the Board and Committee have made the following joint decisions:

  1. The Bullying & Harassment Policy will come into effect immediately as a PILOT for 90 days
  2. Feedback is requested on the content of the policy over this 90-day period
  3. Feedback is also requested on how the policy works in practice over the 90-day period
  4. At the end of the 90-day period, the feedback will be collated and reviewed by the SCA with a view to improving the policy where it is beneficial to do so based on the feedback. We will also provide an anonymised recap to the members of the feedback received and our responses.

Please send feedback on the policy to: feedback@sca.org.nz – The SCANZ Chair will be undertaking the process of collation and coordination of the responses to the feedback on behalf of both SCANZ and SCA Ltd.

The Bullying & Harassment Policy will be available at http://sca.org.nz/documents or http://sca.org.au/board/documents/policy. Please allow an hour or so for the policy to appear.

The Board and Committee would like to assure the membership that this is a one-off, no precedent action taken in response to an urgent and pressing need. We would also like to thank you all in advance for your cooperation and feedback.

Sincerely,

Tiffany Brown, SCA Ltd Chair

Melissa Muckart, SCA NZ Chair

Draft Social Media Policy released for comment

At the meeting of the Board of SCA Ltd (Australia) on 7 April, a Social Media policy was approved for release as a draft for commentary. You can view the policy here. Please refer any comments or feedback to the SCA Ltd Webwright via email prior to 31 May 2014.

Please note, this is SCA Ltd policy and applies to Australian groups and members only.

Nomination of Caregiver

Nomination of Caregiver Form (PDF)

If you are not attending an SCA Ltd event that you wish to allow your minor child to attend, you will be required to appoint a Nominated Caregiver for the event. To fulfil SCA Ltd’s requirements, you will need to formerly appoint an adult (18+ years of age) who fully understands the responsibilities of the role of guardian. This person is the Nominated Caregiver.

At all times, the safety and behaviour of the minor remains the responsibility of the Legal Guardian. If the minor requires medical treatment, contact with the Legal Guardian will always be attempted. If there is a Nominated Caregiver, and the Legal Guardian cannot be reached, that person may be asked to make a decision. If the Legal Guardian or Nominated Caregiver leaves the event, the minor must accompany them.

A copy of a completed Nominated Caregiver Form and minor indemnity (which can be found on our Membership page) will need to be provided to the constable at each event, and a copy carried by the minor at each event.  A new Nominated Caregiver form will need to be signed for each event. Indemnities are required to be signed by members annually. Non-members are required to sign indemnities each time they attend an official SCA Ltd function.

Without the required paperwork, the minor will not be allowed to attend the event.

For further information please contact your local group constable (where available) or group seneschal.

All those attending SCA Ltd events are expected to abide by the Code of Conduct. Those who work with children in the SCA are required to follow the Child Protection policy which can be found, along with all other SCA Ltd policies and procedures.

This information, and more, is given in the Letter to Parents that comes with the Nomination of Caregiver form.

From the Chair (March)

It’s been a busy month, and once again we’re making the pegasus editors life difficult because that means we have a lot to tell you and will be filling a lot of pages of this issue of pegasus. I’d like to welcome Honore on board as editor of this issue and thank Lucia for her term as chronicler and pegasus editor, especially for extending that term beyond the standard 2 years.
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