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record_keeping [2014/01/31 19:12]
exchequer
record_keeping [2019/07/29 12:53] (current)
exchequer
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 All documents relating to the office of Reeve need to be kept for five years after they are prepared, obtained or the transactions completed, whichever occurs latest and in English or in a form that the ATO can access and understand in order to work out the amount of tax liable. All documents relating to the office of Reeve need to be kept for five years after they are prepared, obtained or the transactions completed, whichever occurs latest and in English or in a form that the ATO can access and understand in order to work out the amount of tax liable.
-This includes receipts for event expenses, receipt books, ​cheque book endsbank statements ​etc.+The only exception is anything relating to minors. These must be kept until the minor is 18 years of age. 
 +This includes receipts for event expenses, receipt books, ​sign in sheetsindemnities ​etc.
  
-However as a lot of receipts are now printed on thermal paper, causing them to fade very quickly, sometimes even within the time it takes to wrap up an event'​s ​finances; it is acceptable if you (or the event steward) scan the receiptso that the value, item/s purchased and date is clear. Once the receipts have been scanned, and stored (with appropriate file name), it is not necessary for you to keep the originals.+All paperwork is to be scanned and stored electronically in your Branch'​s ​Dropbox folder. Once a clear and legible scan is stored, the original paper can be destroyed. Once again with the exception of anything relating ​to minors.
  
-The scanned receipts can then be uploaded to your group's Dropbox folder, along with bank statements and any other files you create to manage your finances.+The scanned receipts can then be uploaded ​to the relevant Xero transactions and all other paperwork ​to your Branch's Dropbox folder.
        
 For more information,​ refer to: For more information,​ refer to:

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