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Collection:  StFlorian Page:  FinancialExpenditurePolicy Last edit:  25/11/09 17:25  by  admin Ver:  1 Hits:  1,043

Financial Expenditure Policy

St Florian Financial Expenditure Policy

Approvals

  • Seneschal or Reeve must authorise all expenditure approval in advance
  • Seneschal or Reeve can approve expenditure of up to $100.
  • Expenditure of over $100 must be approved by the Baronial Finance Committe
  • Financial approval is limited to the end of the current financial year.

Emergency Expenditure:

If there is an emergency that requires expenditure, the Seneschal must be contacted immediately for approval. Where possible, the Baronial Finance Committee is to be called. If this is not possible, then the approval can gained from the Seneschal and Reeve. Ratification of this decision must be made by the Baronial Finance Committee within 7 days of expenditure.

If anyone chooses to pay for something in advance without approval, then it is not guarenteed that the person will be reimbursed.

Receipts

  • Receipts must be kept for all expenditure and must include the name of the vendor and the amount expended
  • Receipts should be attached to the cheque requisition form and itemised in the financial report.
  • Where possible, receipts should not include personal items.
  • Where receipts have been lost, a stat dec can be produced instead however this is not a preferred method.