Taking Money at an Event. AKA Gate Reeve.
By Constanzia Moralez y de Zamora
You've been asked to be responsible for taking money at an event. This is a great responsibility. Here are a few things to ensure that you're aware of what you're responsible for, and to make the role comfortable for yourself.
You will generally be the first contact people will make with the event, so you want to make yourself comfortable so that you are naturally cheery! Ensure you have a good chair, well lit area and to make sure that the table is tidy and well organised. Money should be kept in a petty cash tin or similar so that it doesn't get lost easily. You'll also need to ensure that you have water and nibblies for yourself.
Make sure you have a buddy. Having a second accounting officer to observe what you're doing provides better accountability if anything goes missing or you make a mistake. There's usually a constable in charge of constable paperwork there that will be able to fulfil this role. The other issue is around security for takings. There is often quite a large amount of money and having two people keeping an eye on it makes it less attractive to try and steal. It can get quite busy when everyone arrives at the same time and it can also be quite lonely during the lulls.
- Are there notepad/pens etc
Hopefully the steward has an item or an answer for all these. If not, there might be a made dash to the shops! Keep the receipt for the Steward if you wish to be reimbursed.
You may have a booking sheet (particularly for a feast) that you will be able to compare with who you've taken money from. It is expected that if you book for an event, that you will pay for it, unless there is a decent reason (death, accident etc). This is on the advertising material and is a part of the general running of St Florian. To assist the steward to reconcile this information, you will need to write or indicate on the booking sheet which people have turned up and paid. This will make it clear for the steward to check up on those
If not, it could be handy to take a running sheet of moneys received so you have an easy tool to add up your figures with. It's not vital.
- Include on the top of the receipt how many members or non members this money represents