I hope you read about the changes to contributing membership in the December pegasus newsletter, or in this column. This couldn’t have happened without a lot of work by a lot of people, so I hope you’ll bear with me while I name some of them: Leonor d’Scotia for her work on administering the constitutional change process which allowed this change, Jacques du Bar sur le Loup for changing the registry database to enable these changes, Nicodemus Novello for changing the registry website, Sorle Maknicoll for changes to the SCA Ltd website and following up on contributing memberships, Caelia the Fair, for sending out messages to contributing members as registrar, and the rest of the board for processing these amendments. Seeming small changes can take a big group effort to produce like this one, so please take a moment to appreciate all the jigsaw pieces that go together to make our chronicler’s life easier and our organisation more financially viable.
While I am talking about the bumper December issue of pegasus, I’d like to thank Lucia delli Fenice, the pegasus editor and Lochac chronicler for her extra effort in editing such a long edition, and for all the editions she has edited during her extra long term. If you’ve been really inspired by her efforts, perhaps the best way you can repay her is by giving her a holiday – see the advertisement for replacement chroniclers in this edition of pegasus.
We’ve also introduced our revised alcohol policy recently. Those who read carefully may notice the requirement for a intoxicated persons management plan where alcohol is served. I’d just like to reassure people that the word “served” is important – this refers to alcohol being provided by the event, and is already a requirement for liquor licenses in many states. This revision owes it’s existence to our former board member Danielis Pyrsokomos, and I’d like to take this chance to thank her for all her work for the board and regret that we couldn’t have kept her for longer. I’d also like to thank Rurik Farseer for giving feedback on this revision on behalf of the brewer’s guild.
Just as Danielis has made her mark on the board, you’ll find an advert for replacement board members on this site, I’d encourage you to read that and recommend people of rare perseverance to apply for our remaining vacant positions.
I hope you’ve all had a great festive season, and if you are having any summer holidays that they are very enjoyable. I’ll be heading to the lovely green Southron Gaard for Canterbury Faire where I hope to meet with some of the SCA New Zealand committee in person as well as having a lot of fun at a relaxing event. But despite that, the work of the board will continue through January as we ponder questions such as improving the procedures for applying for bank accounts.
If you’d like to hear the board in action, we meet electronically on a monthly basis, usually on the first Monday of the month (except January when we meet on the second) at 7:30pm Sydney time. Please contact our secretary <email@example.com> if you’d like to listen in.
Chair, SCA Ltd
SCA Ltd is again seeking nominations for board members.
SCA Ltd is the administrative body that directs and oversees the “out-of-game” activities of the SCA in Australia. This includes (but is not limited to) managing the Society as a not-for-profit company, liaising with the SCANZ and SCA Inc., ensuring compliance with state and federal laws and insurance company requirements, and administering payment of taxes including GST.
A description of the board member role can be found on our web page or by enquiry of the secretary. Commitment to be a board member is a heavy responsibility requiring a large and consistent time commitment (probably at least 5 hours a week for a non-executive position, with a term as a higher workload executive position expected) over a 3 year period.
In accordance with our board membership policy, no nominations will be currently accepted from Victoria as 2 current board members already reside in that state. We especially encourage nominations from NSW and SA where we have no representatives currently.
Applications should be in writing and sent to the Secretary of the Board (secretary AT sca.org.au). Please include in your application a brief resume of your SCA life and what skills you can bring to the Board. If you have any enquiries about the role please ask the secretary or any board member.
Yours in Service,
Laurence Cooke (Paidin MacLorkan)
Secretary SCA Ltd.
It’s been a busy month or two for the Board of SCA Ltd. We’ve welcomed a new board member Donna Page (Gabriella Borromei) from Queensland and Sandra Watkins (Sláine inghean Uí Ruadháin). In sadder news, our very hardworking treasurer Margaret Sleigh (Margareta Deniskaia) has had to resign from the board for health reasons.We will miss her very much, but you can see some of her legacy to us in this letter. The role of treasurer will be filled by Sandra Watkins until the SCA Ltd AGM next easter when all members will have the chance to confirm her in the role.
Part of Margaret’s legacy is our first formal asset policy for one in Australia which was published in the last issue of pegasus. This policy formalises a lot of existing board practices and legal requirements that were poorly publicised and gives answers to a lot of questions we get regularly asked. We hope this policy will make managing assets a lot easier for branches. Another very visible part of Margaret’s legacy is a rewrite of our constitution to make us more compliant with mundane law, ensure we have formalised procedures for replacing board members and directors and make the whole document clearer and have a lot less typos in it. This draft is coming to you now so that you have a chance to send us comments and suggestions for change before we send the final text to be voted on at our AGM next Easter.
We also have a raft of restructures to the way we operate that are designed to make things more efficient, update them to current circumstances and make sure systems we in place that can operate long into the future. While Margaret has been working on constitutional changes, the rest of the board, especially Jeff Nicholson (Sorle Maknicholl) has been working on implementing changes to Pegasus to make if financially viable with help from Leta von Gosslar in wrangling forms (thankyou!), Louise has been spearheading changes to our childrens policy and the Lochac Seneschalate have worked with us to develop procedures to accompany the policy.
That’s not all that we’ve been doing, but you’ll see more in future news articles. And in older news, Jeff has updated our website to a format that lets all board members update it, and has a brand new news feature.so you can now track the latest updates to what we’ve been doing on our website at https://sca.org.au/board/. Take a look, and check back regularly to see our latest progress.
Tiffany Brown/Teffania de Tuckerton
Chair SCA Ltd
The Board of SCA Ltd has revised the Alcohol Policy which can be found with our other Policy Documents. Any questions regarding this policy or any other policy can be directed to the Secretary.
SCA Ltd. Secretary.
Greetings unto the Populace, The Board regularly reviews policies every two years. We are putting this revised version of the Child Protection Policy along with Background Check Procedures out to the Populace for comments, all comments can be sent to the Secretary via firstname.lastname@example.org. Comments will close on 15 December 2013.
The January meeting of the board of SCA Ltd will be held on the second Monday of the month to avoid clashes with the holiday season.That is the meeting will be held at 7:30pm on Monday 13th January by electronic means. The February meeting will resume our regular schedule of the first Monday of the month. Members are always welcome to attend meetings (except any sections which are confidential) and should contact the secretary to make arrangements to attend any meeting.
Dear SCA Ltd Members,
We wish to write to you about a number of changes related to our corporate newsletter “Pegasus”, which is also the newsletter of the Kingdom of Lochac. We regret having to change matters, but the economics of the situation demand we act to use your membership payments wisely, and make systems more sustainable for the future. The following changes apply only to Australia.
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The Board of SCA Ltd. wish to welcome Sláine inghean Uí Ruadháin (Sandra Watkins) to the board. We would also like to thank her for taking on the role of treasurer after Margarita Deniskaia (Margaret Sleigh) had to step down.
Laurence Cooke (Paidin MacLorkan)
SCA Ltd. Secretary