2018 AGM Notice – 5pm (EST) Friday 20th April

SCA Ltd (Australia) Posted on by

Greetings from the Board,

The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General Meeting of the Company will be held on Friday 20 April 2018 in the Guild Hall at Rowany Festival, commencing at 5pm Eastern Standard Time.

Click Here for the AGM information page, where the Agenda, Chair’s report, Proxy Voting Form, and the draft minutes for the 2017 AGM are available. The 2017 Financial Report is available in DRAFT form – changes will be forthcoming.

We hope to see as many of you at the meeting as possible. Those who cannot attend are welcome to lodge their Proxy form for voting in accordance with instructions on the form.

This year we will be broadcasting the AGM as a live webinar. The webinar will open by 4.45pm with the AGM commencing 5pm. Note that you cannot vote from the webinar; you will need to submit a Proxy Voting Form by the deadlines on the form. Please register for the AGM webinar at: https://global.gotomeeting.com/join/773598621

You can also dial in using your phone. Australia: +61 2 8355 1050 Access Code: 773-598-621

First GoToMeeting? Let’s do a quick system check: https://link.gotomeeting.com/system-check

The broadcast will be chat-enabled for taking questions. Voting will not be conducted online; an appropriate proxy form must be lodged.

Simon Miller
SCA Ltd

Proposed revised Child Protection Policy for commentary

SCA Ltd (Australia) Posted on by

SCA Ltd has released a proposed revised Child Protection Policy for commentary.

This policy is regularly reviewed and as part of this process, the proposed revised policy is open for commentary by SCA Ltd members for a period of 2 weeks.

This policy provides guidelines to protect the safety of any child/ren while participating in an SCA activity by establishing and maintaining a child-safe and child-friendly environment and to ensure the best interests and safety of child/ren attending SCA activities.

A copy of the revised policy is open for commentary until 25 December 2017 and may be found here; Revised Child Protection Policy for Commentary

Please note that the Background Check Procedure mentioned in the Child Protection Policy, is currently being reviewed and will be released for commentary next.

Please send any commentary to the Secretary at secretary@sca.org.au

Thank you

Michele Le Bas,
Chair, SCA Ltd

Updated: Nominated Caregiver’s Form

SCA Ltd (Australia) Posted on by

A new version of the Nominated Caregiver’s Form is now available, allowing for single- and multi-day guardianship at events.

This document contains information for Legal Guardians and Nominated Caregivers in charge of minors at SCA Ltd events, and the consent form required to be completed for a minor to attend an SCA Ltd event. Only the last page needs to be printed and completed.

The new form can be found here.

Kate Turley,
Secretary, SCA Ltd

Bullying and Harassment Policy Update

SCA Ltd (Australia) Posted on by

SCA Ltd has released its new Bullying and Harassment Policy, adopted as of 09 April 2017.

The purpose of this document is to provide:

  • Definitions for identifying bullying or harassment
  • An overview of the process for managing bullying and harassment in SCA Ltd
  • An overview of the roles involved in dealing with a bullying or harassment claim

This policy applies to all persons participating in SCA related events or activities in Australia including, but not limited to, feasts, tournaments, regular meetings, practices, and online activities including mailing lists and social media as well as any other online space used by and/or for SCA participants. It is used in conjunction with all other operating documents, and policies, including the SCA Ltd Code of Conduct and Corpora.

This document sets out the definitions of bullying and harassment, how allegations are to be made and how they will be dealt with when process is followed correctly. This document also sets out the requirements on all parties when a complaint is made, and provides as appendices a one-page summary on those requirements and a form for making a formal complaint.

It can be found here.

Michele le Bas
Chair, SCA Ltd

Official Notice of 2017 AGM

SCA Ltd (Australia) Posted on by

Greetings from the Board, The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General Meeting of the Company will be held on Friday 14 April 2017 in the Guild Hall at Rowany Festival, commencing at 5 pm Eastern Standard Time.

This is the official version of this notice, as per the Constitution. Click Here to find the draft minutes for the 2016 AGM, as well as the Agenda and Proxy Form. The 2016 Financial Report is also available there. We hope to see as many of you at the meeting as possible. Those who cannot attend are welcome to lodge their Proxy form for voting in accordance with instructions on the form.

This year we will be broadcasting the AGM as a live webinar. The webinar will open by 4.45 pm with the AGM commencing 5pm. Please register for the AGM at https://attendee.gotowebinar.com/register/3390285111751206913

After registering, you will receive a confirmation email containing information about joining the webinar. The broadcast will be chat enabled for taking questions. Voting will not be conducted online; an appropriate proxy form must be lodged.

Kate Turley
Secretary, SCA Ltd.

Official Notice of 2016 AGM – Redirect

SCA Ltd (Australia) Posted on by

If you are reading this, then your copy and paste from Pegasus removed a hyphen from the URL for the AGM notice. Please find the official AGM notice by visiting https://sca.org.au/board/official-notice-of-2016-agm.

We apologise for the inconvenience.

Jeff Nicholson
SCA Ltd Webadmin

Official Notice of 2016 AGM

SCA Ltd (Australia) Posted on by

Greetings from the Board,

The Society for Creative Anachronism Ltd Board of Directors wishes to advise that the Annual General Meeting of the Company will be held on Friday 25 March 2016 in the Great Hall at Rowany Festival, commencing at 9 am.

This is the official version of this notice, as per the Constitution. Click here to find the draft minutes for the 2015 AGM, as well as the Agenda, Proxy Form, and the proposed constitutional amendments that will be voted on at the meeting. The 2015 Financial Report is also available there.

We hope to see as many of you at the meeting as possible.  Those who cannot attend are welcome to lodge their Proxy form for voting in accordance with instructions on the form.

Michele Le Bas
Secretary, SCA Ltd.

New member of the SCA Ltd Board (Nov 2015)

SCA Ltd (Australia) Posted on by

Unto the populace of Lochac, greetings.

After a commentary period and consideration, the Board of SCA Ltd (the corporate body in Australia) welcomes a new Board Member, Tim Liersch, known in the SCA as Lord Eberhard Neggerstein, from Politarchopolis (ACT).

We look forward to his contributions on the Board, and the SCA in Australia, over the coming years.

The Board now has eight members and is no longer actively seeking nominations at this time. However, members of the populace who are considering undertaking a three-year term of service on the Board in the future, are always welcome to discuss their interest and find out more about Board membership.

Yours in service,

Michele Le Bas, Secretary, SCA Ltd
(THL Yvonne de Plumetot)

Website Updates

SCA Ltd (Australia) Posted on by

In trying to keep the SCA Ltd website current and manageable, some changes have been made to the way files are stored on the server. While transparency is important, accuracy is even more so. Therefore, files that are superseded have been removed. This will help prevent web searches showing out of date information. This may cause some broken links in older news stories, and for this we apologise.

Other features designed to keep the website accessible and current include the previously mentioned embedded PDF files for all policy documents. It is known that some or all Mac products experience difficulties with the embedded format, so they also have links underneath for any computer or portable device that might not render the embedded file correctly. These links point to the same file, but in a different way. Please contact the Webminister if you have any problems.

The website is currently designed such that any policy file will have a link to it that remains the same even when updated, so that our group sites can link directly to them, if required. It is preferred that the link is to the page with the PDF attached, instead of the PDF itself.

Finally, in re-organising the files on the website, some historic files have been relocated. While financial reports and minutes for the current and immediate previous years will be available from the website, older files have been removed. These are still available to members, upon request to the Secretary.

In service to the members,

Sorle Maknicoll
SCA Ltd Webminister

Membership forms updated (from 1 Nov 2015)

SCA Ltd (Australia) Posted on by

As mentioned when the Code of Conduct was updated, the Membership Forms have been updated. Please dispose of any printed membership forms that predate 1 November 2015, and use the new forms from now on. Of course, you can always use the online registry for your membership needs.

In service,

Sorle Maknicoll
SCA Ltd Webmin